Legal Secretary

You’ll collaborate closely with fellow members of the legal team to ensure smooth support for their operations. Your role will involve delivering top-notch professional secretarial and administrative services.

• Perform secretarial tasks related to legal administration.
• Manage diaries efficiently, schedule appointments, and coordinate meetings and travel arrangements.
• Participate in legal meetings, draft and distribute minutes, and follow up on pending tasks for meeting efficiency.
• Maintain departmental documents, update physical and digital systems, and manage case management systems.
• Convert physical records to digital format, handle file maintenance, and create periodic reports.
• Facilitate client onboarding, including preparing engagement letters and conducting AML/KYC checks. Assign appropriate fee earners and draft engagement letters for new clients.
• Support Finance with client invoicing, track billable hours, non-billable hours, and expenses.
• Handle occasional administrative tasks as needed.
• Coordinate the execution of documents and agreements.
• Prepare, proofread, and ensure accuracy in legal documents, correspondence, reports, and presentations with meticulous attention to detail.
• Preserve confidentiality by handling sensitive information discreetly and maintaining strict confidentiality standards.
• Organize legal meetings, conferences, and events; prepare thorough agendas, manage logistics, and distribute documents promptly.
• Identify process improvement opportunities, challenge norms, and implement best practices to enhance efficiency, effectiveness, and risk management in the legal department.
• Act as a bridge between the legal department and internal/external stakeholders, fostering smooth communication and collaboration.
• Monitor and action emails as required.

• Strong planning skills, emphasizing a high level of quality.
• Exceptional written and verbal communication aptitude, displaying meticulous attention to detail.
• High level of proficiency in IT skills, notably Excel and Word.
• Dedicated commitment to discretion, loyalty, and upholding utmost confidentiality, particularly when dealing with sensitive data.
• Outstanding organizational and time-management abilities, adept at managing multiple tasks concurrently, prioritizing effectively, and meeting deadlines.
• Experience or a strong interest in supporting similar teams, preferably in dynamic, high-growth settings.
• Proven capability to multitask successfully in a fast-paced environment.