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Legal Secretary

Website northreach Northreach Limited

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  • Date Posted - 23/08/2023
  • London
  • Legal Secretary
  • Starting From £40,000 per annum
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You’ll collaborate closely with fellow members of the legal team to ensure smooth support for their operations. Your role will involve delivering top-notch professional secretarial and administrative services.

  • Perform secretarial tasks related to legal administration.
  • Manage diaries efficiently, schedule appointments, and coordinate meetings and travel arrangements.
  • Participate in legal meetings, draft and distribute minutes, and follow up on pending tasks for meeting efficiency.
  • Maintain departmental documents, update physical and digital systems, and manage case management systems.
  • Convert physical records to digital format, handle file maintenance, and create periodic reports.
  • Facilitate client onboarding, including preparing engagement letters and conducting AML/KYC checks. Assign appropriate fee earners and draft engagement letters for new clients.
  • Support Finance with client invoicing, track billable hours, non-billable hours, and expenses.
  • Handle occasional administrative tasks as needed.
  • Coordinate the execution of documents and agreements.
  • Prepare, proofread, and ensure accuracy in legal documents, correspondence, reports, and presentations with meticulous attention to detail.
  • Preserve confidentiality by handling sensitive information discreetly and maintaining strict confidentiality standards.
  • Organize legal meetings, conferences, and events; prepare thorough agendas, manage logistics, and distribute documents promptly.
  • Identify process improvement opportunities, challenge norms, and implement best practices to enhance efficiency, effectiveness, and risk management in the legal department.
  • Act as a bridge between the legal department and internal/external stakeholders, fostering smooth communication and collaboration.
  • Monitor and action emails as required.
  • Strong planning skills, emphasizing a high level of quality.
  • Exceptional written and verbal communication aptitude, displaying meticulous attention to detail.
  • High level of proficiency in IT skills, notably Excel and Word.
  • Dedicated commitment to discretion, loyalty, and upholding utmost confidentiality, particularly when dealing with sensitive data.
  • Outstanding organizational and time-management abilities, adept at managing multiple tasks concurrently, prioritizing effectively, and meeting deadlines.
  • Experience or a strong interest in supporting similar teams, preferably in dynamic, high-growth settings.
  • Proven capability to multitask successfully in a fast-paced environment.

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